Leave management is one of the extremely crucial processes that consume a tiny yet large portion of HR’s time. Approving leaves is a no-brainer, yet does require extreme care. When the HRs are equipped with only traditional tools such as excel sheets, emails, paper forms, etc., navigating the leave management may seem like walking into a minefield. Even the tiniest mistake can cause major repercussions such as payroll processing error, resource crunch, and legal lawsuit complications.
When it comes to the advantages of integrating a leave management system, the possibilities are endless. It is very crucial that you choose a robust LMS that can seamlessly handle all processes that are entailed in the leave management process such as application, approval or rejection, managing leave balance, attendance, etc. In this piece, we have covered the top 6 ways by which an LMS can benefit your organization-
- No Data Loss
Accidents causing loss of data are unavoidable. Whether it is digital offline records or physical records, hazards are inevitable. Additionally, there is always a chance of hardware failure or system crash that could result in immense loss of revenue and time. By using a leave management system software your data will be secured in the cloud, and you can access it from anywhere at any time.
- All-In-One Dashboard
With good LMS software, employees can see all the data related to their leaves and attendance on their personalized dashboard. Moreover, employees can always view the leave applications of their co-workers and plan their leaves accordingly so that the business doesn’t suffer. HR staff and managers have access to the employees’ leaves as well, which helps them in supervising the leave and attendance system better.
- Customizable Fields
Different work industries have different rules when it comes to leaves and attendance. For example, a typical corporate company pays their employees monthly, whereas a restaurateur pays their workers on a daily basis. This makes it hard to track the attendance and leaves of employees who have different shifts and roles. A good LMS will help the companies to customize the leaves and attendance policy according to their needs.
- Automatic Update
It takes a lot of time for the HR managers to update each and every data concerned with employees’ leave and attendance manually. Moreover, doing the same task over and over becomes redundant, and this might result in an error in the leave calculation. A learning management software automatically updates the data related to every employee’s leave and attendance. This comes in handy while processing the payroll, and provides accurate results.
- Reduced Absenteeism
An LMS helps in eliminating buddy punching, ghost payment, etc. If the employees know that they don’t have an option but to attend the office to mark their attendance otherwise they will be marked absent, they will try to go anyhow. An automated leave management system rules out the option of forging a signature, buddy-punching, etc. This ensures that all the employees come to the office on a regular basis. Moreover, it creates a healthy competitive atmosphere as everyone starts bonding with each other and tries to be more productive and efficient than their co-workers.
- Real-time Tracking
A Cloud-based tracking system for attendance can also provide automated data input for payroll processing. This makes the management of alternative payments easy and makes all the data available and visible in real-time.
- Increased Productivity
Handling and monitoring the leaves and attendance of each and every employee of the company can be a laborious, time-consuming, and expensive affair. It takes a while to process time cards and paper sheets, authorize leaves, and create payroll manually. Integrating a leave management system takes away all the trouble of a company by freeing up crucial administrative time by keeping hourly track of employees to importing employee-related data directly into the payroll system. The increased productivity and efficiency help the organization to use its resources to the maximum level and in turn generate profits for the company.
- Steady Management Flow
With an LMS, if an employee applies for a leave, the manager can approve it within seconds after application. Additionally, the manager can see the leave records of all the employees and make a managed schedule. If several employees end up going on leave at the same time, it might disrupt the business. Thus, having the data beforehand makes it easier for the managers to approve leaves and ensure that the business continues to thrive even without an important employee.
The companies should realize that even though integrating leave management software may seem like a hassle in the beginning, but it comes with long-term advantages. Since maximum organizations are composed of various small activities, handling everything manually is bound to result in errors and missing out on crucial deadlines. Thus, using a robust LMS can help the companies to reach new heights of success.